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FERPA Notice of Student Rights & Responsibilities

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended (also referred to as the Buckley Amendment), is a federal law regarding the privacy of student educational records and the access provided to these records. Any educational institution that receives funds under any program administered by the U.S. Secretary of Education is bound by FERPA requirements.

Registrar Department

What are Educational Records?

Under FERPA, educational records are defined as records that are directly related to a student and are maintained by an institution or by a party acting for the institution. Educational records can exist in any medium, including: typed, computer generated, videotape, microfilm, and email, among others.

If you would like to authorize someone else, such as a spouse or a parent, to access your educational records, you can file an Authorization to Release Non-Directory Information.  The authorized person(s) will be required to follow the same procedures as the student in order to obtain educational records.  This generally includes a signed request and appropriate identification.

What is Directory Information?

Directory Information at MSSU and will be made available to the general public unless the student completes a Privacy Request form in the Office of the Registrar. In the case of a Privacy Request, the University will not release any information, even Directory Information. This restriction does not apply when providing information to those who have a legitimate educational interest.

Please consider very carefully the consequences of any decision by you to withhold Directory Information. Should you decide to inform the institution not to release the Directory Information, any future requests for such information from non-institutional persons or organizations will be refused. The institution will honor your request to withhold Directory Information but cannot assume responsibility to contact you for subsequent permission to release the information. Regardless of the effect upon you, the institution assumes no liability for honoring your instructions that such information be withheld.

The following is considered Directory Information:

  • Student's name
  • address
  • telephone listing
  • institutional e-mail address
  • major field of study
  • dates of attendance
  • degrees
  • enrollment status
    (full-time or part-time)
  • honors and awards received
  • participation in officially recognized activities and sports
    (includes height and weight of team members)
  • most recent previous educational agency or institution attended
  • photograph
  • place of birth
  • grade level (freshman, sophomore, etc.)
  • next of kin or spouse (emergency only).

What rights do students have under FERPA?

Limitations exist on students' rights to inspect and review their education records. For example, the institution is not required to permit students to inspect and review the following: