Human Resources

Job Descriptions

Administrative Assistant Part-time

SUMMARY

The Administrative Assistant provides support for all aspects of daily operations and tasks of the Center for Assessment & Institutional Research (CAIR), as well as assisting in the accurate and timely collection and reporting of a variety of data. The position requires an individual to maintain confidential information. The candidate should be highly efficient, able to multi-task, and able to meet deadlines despite interruptions.  This is a part-time position.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Perform general office duties including answering the telephone, taking and delivering messages, handling inquiries, copying and dissemination of materials, filing, and preparation of standard office forms as related to travel and purchasing.
  • Perform office standard procedures, draft correspondence, order and maintain office supplies and equipment, and coordinate activities with different campus offices.
  • Provide support for activities related to Office functions (e.g., senior assessment, surveys, program review, departmental assessment plans, departmental major field tests, and student evaluation of instructors).
  • Provide support for Committees with which the Office is involved---prepare for and attend meetings, compose and edit correspondence, transcribe and distribute minutes.
  • Assist with regular data collection activities, develop and maintain databases for a variety of data (e.g., departmental assessment plans, IRB submissions, surveys and external reporting).
  • Coordinate the administrative support process of the campus assessment program including organization, preparation and follow-up.
  • Coordinate the Institutional Review Board (Human Subjects Research) application approval process.
  • Maintain schedules for Director, supervise student help, and oversee timesheets for payment.
  • Coordinate students, staff, faculty, and the public with data requests as needed.
  • Operate office equipment including but not limited to computer, copier, facsimile, and printer.

SUPERVISORY RESPONSIBILITIES.  This position is responsible for recruiting, training and supervising of student workers. 

QUALIFICATIONS.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE.  High School diploma or GED required.  One year certificate in secretarial/office management from accredited college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS.  Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to students, faculty, staff and members of the public.

MATHEMATICAL SKILLS.  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute ratio, and percent and to draw and interpret from graphic formats.

REASONING ABILITY.  Ability to define problems, collect data, establish facts and draw valid conclusions.  Ability to present facts to campus personnel for departmental response.  Ability to deal with a variety of information presented in oral or written formats.  Ability to deal with non-verbal behavior in assisting with problem resolution.

CERTIFICATES, LICENSES, REGISTRATIONS.  None required.

OTHER SKILLS AND ABILITIES.  Ability to effectively communicate orally (in person and by telephone) and in writing; ability to effectively operate a computer (prefer Microsoft Word, Excel,  Access, e-mail and internet skills); ability to use (or quickly learn) the Purchase Order, Student Data and other software systems; ability to effectively use a variety of office machines (such as calculators, fax, multi-line telephones, etc.); ability to multi-task, yet maintain close attention to detail and timeliness of work production; ability to maintain highest level of confidentiality; and ability to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, and members of the public).

PHYSICAL DEMANDS.   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel or use a computer keyboard; and talk or hear including the use of a telephone.  The employee frequently is required to stand; walk; reach with hands and arms; and stoop, or kneel.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the office work environment is usually moderate with frequent occasions of multiple conversations in process.

 

Associate Vice President for Academic Affairs and Vice Provost

Essential Duties

The Assistant Vice President for Academic Affairs will oversee and perform various duties as directed by the VPAA.  Duties include but are not limited to:

  • Assists VPAA with general administrative duties related to the educational goals of the University, including personnel management, budgetary oversight, assessment strategies,  and strategic planning;
  • Assists VPAA with leadership of academic programs, including program development,  implementation, assessment and program review;
  • Provides leadership for maintaining currency in policies regarding faculty and other academic areas, including faculty development and support;
  • Responsible for communication and compliance with the Higher Learning Commission and Coordinating Board for Higher Education;
  • Represents academic leadership on committees and of other events as directed by the VPAA;
  • Assumes all related responsibilities and performs other duties, as assigned.

Qualifications

  • Doctorate degree or other appropriate terminal degree required;
  • At least six years of experience as a university-level faculty member required;
  • Demonstrated commitment to academic excellence and strong working relationships with faculty;
  • Strong skills in organizational management, problem solving, and communication;
  • Collaborative leadership style with the ability to build productive relationships across campus and with external partners;
  • Detail-oriented with strong skills in assessment and data analysis;
  • Experience in academic leadership preferred.

 

Custodian

SUMMARY   

Keeps University buildings in a clean and orderly condition, supports Special Event activities, and performs other assigned duties to support the operations of the Physical Plant and the University community by performing the following duties. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

  • Performs routine cleaning and maintenance functions in assigned area using departmental techniques and standards to include such tasks as:
  • Cleans and sanitizes restrooms daily: floors, fixtures, mirrors, doors, etc.  Replenish restroom supplies.  Dispose of trash.  Clean and sanitize showers weekly.
  • Cleans, vacuums, sweeps, dust-mops, wet-mops hallways, stairways, lounges, classrooms, computer rooms, labs, storage areas, entrances, entrance glass, offices, athletic surfaces and/or firing range according to MSSU custodial standards.
  • Strips, scrubs, applies floor finish, buffs, burnishs, refinishs hard surface floors and extract carpets according to MSSU custodial standards.
  • Re-lamps fluorescent and incandescent light fixtures and make minor repairs (tighten screws, lubricate doors, etc.).
  • Participates in projects and cleaning of apartments and dorms during breaks as directed  by supervisor.
  • Assists in moving furniture, supplies, and equipment as directed.
  • Sets-up, monitors, and cleans up after special events.  Works overtime when directed.
  • Maintains the outside entrances, walks and steps within 20 feet of the building.  This will include routine sweeping and snow/ice removal and spreading ice-melt when necessary. 
  • Cleans up cigarette butts and services cigarette urns and ashtrays outside of building.
  • Reports items that need repair (door, furniture, equipment, faucets, etc.).
  • Establishes and maintains a positive and cooperative working relationship with members of Physical Plant and campus community.
  • SUPERVISORY RESPONSIBILITIES.  This is a non-supervisory position.

QUALIFICATIONS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE.  High school graduate or GED preferred.  Previous experience in custodial or housekeeping services preferred.  Prior experience with vacuum cleaners, buffers, burnishers, wet/dry vacuums and other equipment a plus.

LANGUAGE SKILLS.  Ability to read procedure manuals, work orders, equipment operating instructions and general correspondence (ie: memos, letters, etc.).  Ability to effectively communicate with staff, students, administration and visitors.   Ability to read and accurately complete maintenance requests, time sheets, supply requests, etc.

MATHEMATICAL SKILLS.  Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.  Ability to perform these operations using units of American money and weight measurement, volume and distance.

REASONING ABILITY.  Ability to apply commons sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS.  None required

OTHER SKILLS AND ABILITIES.  Ability to effectively work both individually and as a member of a team in a service-oriented environment subject to frequently changing priorities.  Possess good problem-solving skills and sound judgment.  Ability to understand and apply University and Departmental policies and procedures.

PHYSICAL DEMANDS.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel; reach with hands and arms; and work on his or her feet for several hours at a time; bend, stoop, climb ladder/stairs and lift and/or move up to 50 lbs.  The employee is occasionally required to talk or hear including the use of telephone and 2 way radio; and work overhead, using a ladder.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Typically the employee works indoors, in classroom, business office and athletic facility environments with a moderate noise level.  Occasionally the employee will be required to work outside the building in inclement weather cleaning entrances, shoveling snow, hauling trash or washing windows.

 

Director of Assessment and Institutional Research

General Statement of Job

 

The Director of Assessment and Institutional Research reports to the Vice President for Academic Affairs and is responsible for providing leadership in the design, development, coordination, implementation and evaluation of institutional and organizational effectiveness, research, strategic, tactical and operational planning,  assessment, accreditation, and student learning outcomes.  Other duties may be assigned.

 

Specific Duties and Responsibilities

  

Center Coordination

  • Responsible for day-to-day management of all aspects of the Center for Assessment and Institutional Research.
  • Responsible for planning and implementing overall goals, objectives and tasks.
  • Responsible for hiring, supervising and directing all staff, including organization, professional development and assessment of performance.
  • Responsible for the departmental budget, financial management and expenditures.
  • Responsible for coordinating the collaboration between departmental staff and constituencies across the University to maintain a culture that provides accurate and timely information to decision makers and external agencies.
  • Responsible for the integration of institutional research and assessment.

Assessment

  • Work closely with the Vice President for Academic Affairs and the Assessment Advisory Committee to plan for and develop policy to carry out the assessment program, to relate assessment results to services and curriculum development and to implement such plans effectively.
  • Develop, implement and coordinate processes for the overall program of assessment of student learning outcomes for the University. This is to include, but not be limited to the administration of the assessment of academic outcomes of general education at various and appropriate levels, and assisting the various departments with the assessment of their academic programs. Student support and development outcomes assessment are also included.
  • Coordinate student surveys at various levels as deemed necessary for the assessment program. Carry out special assessment projects in conjunction with efforts of the Missouri Department of Higher Education.
  • Provide routine and ad hoc reports regarding assessment of student learning outcomes for the Assessment Committee, departments, schools, central administration as well as state and federal agencies as requested.
  • Interpret and implement initiatives mandated by the Missouri Department of Higher Education and provide feedback to the state regarding these initiatives in cooperation with central administration.
  • Serve as liaison for the University to Missouri Department of Higher Education and to the Missouri Assessment Consortium on assessment issues.
  • Assure completion of federal reporting requirements (IPEDS), University data collection requests (comparative institutions, student satisfaction survey, etc.), and external guidebook surveys (common data set).
  • Develop reports that assist campus leadership in the formulation of plans, analysis of trends, and the understanding of outcomes as well as contribute to the strategic planning, evaluation, and development of institutional policy.
  • Compiles, analyzes, and disseminates quantitative data on facets of the college and related educational issues, including areas such as institutional characteristics, enrollments, student retention, student transfer activities, enrollment projections, grades, other student performance indicators and fiscal affairs.
  • Develop, coordinate, and maintain an annual calendar of institutional planning activities and requirements.
  • Provide analytic support and expertise in research design and methods, surveys, data processing and data presentation to the campus for the improvement of academic and administrative processes and programs.
  • Supervise the creation, administration, and reporting of institutional surveys, evaluations, and assessments, such as, CSI, NSSE, SSI, freshman assessment, senior assessment, graduate, and employer surveys.
  • Work closely with the VPAA, VPSA, VPBA to develop analyses that assist in the preparation of campus planning activities, such as program planning, enrollment management, and long-range strategic planning.

Institutional Research

  • Oversee and coordinate analytical activities as well as preparation and coordination of reports from the University to external agencies. This is to include federal and state reports, data for campus-based Program Review, Performance Indicators Reports, surveys to higher education information publishers, and other reports as required by central administration and Missouri Department of Higher Education, accrediting agencies and other entities.
  • Oversee, develop and implement best practices for institutional research and gathering of standard institutional data to facilitate decision making.
  • Maintain a comprehensive institutional research resource center and data archives.
  • Serve as liaison for the University to Missouri Department of Higher Education on data issues.
  • Provide leadership in reporting structures such as Fact books and Dashboards.
  • Develop protocols for data integrity.
  • Provide leadership for survey research.
  • Compile and submit data for the University’s IPEDS reports, including but not limited to the Institutional Characteristics, Completions, and Fall Enrollment reports.
  • Develops and coordinates university-wide systems of academic and service area program reviews; provides orientation and support to departments in designing program reviews; and delivers monitoring reports to appropriate campus administrators.
  • Develop, coordinate and publish annual data fact book.
  • Provide expert consultation to University personnel on research methodology, data management, and data analysis and interpretation.
  • Assist in the development of an institutional data mining tool. Define, categorize, summarize, verify data used. Recognize and resolve data inconsistencies.
  • Apply research and evaluation methodologies in support of institutional effectiveness measures and other internal accountability, retention, marketing or decision-support projects.

 

Education, Experience, and Licenses

 

Qualifications

  • A master’s degree in institutional research, higher education, statistics or research-oriented field is required.  Doctorate is preferred.  Knowledge of higher education, accreditation requirements, research methods, assessment and continuous improvement processes is also required.
  • A valid driver’s license and the ability to meet University insurance requirements for driving university owned or leased vehicles.

 

Knowledge, Skills, and Abilities

 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Requires high level of confidentiality and compliance with the Family Educational Rights and Privacy Act (FERPA).
  • Able to demonstrate the ability to analyze and interpret data and exhibit strong verbal, written and graphic skills. Expertise with relational databases, student information systems, Microsoft Office Suite and SPSS is also required as well as translating quantitative and qualitative data into meaningful reports.
  • Strong organizational skills, including the ability to collect, organize and analyze data, prioritize projects, work collaboratively and pay close attention to detail.
  • Knowledge of local, state and national higher education issues; academic and student development programs; curriculum development; current trends and issues relating to federal and state reporting; accreditation requirements; current and innovative practices in the development and assessment of institutional effectiveness and student learning outcomes.
  • Knowledge of current theory and practice in institutional research; the development of assessment tools and methods of measurement; research design; and data management.
  • Ability to present complex material orally and in writing.
  • Excellent interpersonal, collaborative, communication, and computer skills, with the ability to engage, challenge, and lead a wide diversity of faculty and staff.
  • Strong teamwork skills, high level of energy, and ability to work independently.
  • Demonstrated ability to collect, analyze, and assess data related to student enrollment, student Success, student learning outcomes, and program effectiveness.
  • Demonstrated success in managing staff and budgets.
  • Critical thinking and complex problem solving; technical comprehension of rules and methods.
  • Perform professional or managerial work including advanced data analysis and synthesis.

 Physical Demands/Work Environment

 The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to use a computer keyboard; and talks or hear including the use of a telephone. The employee is frequently required to stand; walk; reach with hands and arms; and stoop or kneel. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job includes close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.  The noise level in the office work environment is usually moderate with frequent occasions of multiple conversations in process.

Regular office hours as determined by University policy, plus frequent weekend and evening hours.  Is expected to be highly accessible and visible on campus.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

 

Director of Human Resources

General Statement of Job

The Human Resources Director directs and coordinates human resources activities, such as employment, compensation, payroll, labor relations, benefits, training, and employee services by performing the following duties personally or through subordinate employees.

Specific Duties and Responsibilities

Essential Duties:

  • Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
  • Consults legal counsel to ensure that policies comply with federal and state law.
  • Studies legislation, arbitration decisions, and recent developments to assess industry trends.
  • Writes directives advising department managers of university policies regarding equal employment opportunities, compensation, and employee benefits.
  • Oversees the employment function to include forecasting, recruitment, interviewing, selection and orientation of employees to fill vacant positions.
  • Administers and updates salary administration program to ensure compliance and equity within the university.
  • Supervises payroll activities such as recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls.
  • Foster an environment that recognizes and rewards employees and enhances employee morale.
  • Demonstrate a consultative approach to problem solving and solutions for employee relations and human resources-related situations.
  • Administers performance review program to ensure effectiveness, compliance, and equity within organization.
  • Advises management in appropriate resolution of employee relations issues.
  • Administers benefits programs such as insurance, retirement, and leave plans.
  • Maintains records of benefits plans participation such as insurance and retirement plans, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
  • Develops and maintains a human resources system that meets top management information needs.
  • Represents university at personnel-related hearings and investigations.
  • Writes and delivers presentations to university administrators or government officials regarding human resources policies and practices.
  • Oversees interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
  • Oversees records systems to include benefit plan participation, personnel transactions, and employee statistics for governmental and other reporting.
  • Performs other related duties as required.

Education, Experience, and Licenses

Master's degree in a related field required for this position.

Seven to ten years related experience and/or training required.

Prefer SPHR certified candidate. Valid Driver's License and ability to meet the University's insurance requirements for driving University vehicles.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. 
  • Ability to respond to common inquiries or complaints from employees, students, regulatory agencies, or members of the business community. 
  • Ability to write policies and procedures manuals, and prepare speeches and articles for publication that conform to prescribed style and format. 
  • Ability to effectively present information to top management, public groups, and/or boards of regents. 
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
  • Requires the ability to prepare and/or process purchase orders.
  • Requires the ability to determine individual benefit eligibility.
  • Requires the ability to make recommendations that impact the budget.
  • Requires the ability to manage the budget within assigned department.
  • Requires the ability to oversee purchasing authority up to $5,000 without approval from supervisor.
  • Requires the ability to use small office equipment, including copy machines or multi-line telephone systems.
  • Requires the ability to use computers for word processing and/or accounting purposes.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, feel or use computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee frequently is required to stand and walk. The employee is occasionally required to stoop, kneel, or crouch.  The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color perception, peripheral vision, depth perception, and ability to adjust focus.

The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

 

Manager Student Accounts

General Statement of Job

The Student Accounts Manager coordinates activities in the student accounts functions by performing the following duties.

Specific Duties and Responsibilities

Essential Duties:

  • Interprets university policies and government regulations affecting student account procedures.
  • Processes information from a variety of offices on campus and makes appropriate adjustments to student accounts.
  • Coordinates Business Office side of the complete withdrawal process.
  • Serves as a Business Office representative in the future semester planning process.
  • Represents the Business Office in campus functions such as Fresh-Start, Grad Expo, International Student Panel, Franklin Tech Respiratory Care Day, and other activities as assigned.
  • Works closely with the Information Services department.
  • Maintains ongoing coordination with external partner firms such as Tuition Pay for student payment processes.
  • Sends billing to outside agencies and employers for students’ tuition.
  • Meets with students on appointment and drop-in basis to answer questions and resolve problems regarding their accounts.
  • May meet with family members regarding questions and problems.
  • Adjusts errors and complaints.
  • Reviews student employees’ paychecks prior to distribution to ensure that necessary student account balances are paid.
  • Performs routine office duties.
  • Assists at the Cashier’s window on an as-needed basis.
  • Maintains ongoing communications and rapport with other campus office such as Academic Affairs, Registrar, and Financial Aid.
  • Maintains accurate records and files in a retrievable fashion.
  • Performs other related duties as required.

Education, Experience, and Licenses

Bachelor’s degree (B.A. or B.S.) from an accredited college or university preferred.

Two to three years related experience and/or training; or equivalent combination of education and experience.  Prefer training and/or experience in basic accounting, and customer account management.  Prior experience in a Financial Aid or post secondary student support functions a plus. 

Notary preferred.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. 
  • Ability to write reports, business correspondence, and procedure manuals. 
  • Ability to effectively present information and respond to questions from groups of administrators, faculty, staff, students, vendors, government agencies and the general public.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. 
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Ability to use discretion and judgment and work independently.
  • Ability to effectively use a calculator; possess Accounting knowledge.
  • Ability to effectively communicate orally (in person and by telephone) and in writing.
  • Ability to effectively operate a computer (prefer Microsoft Word, Excel spreadsheet and Access skills).
  • Ability to use (or quickly learn) the Employee Data and other software systems.
  • Ability to multi-task, yet maintain close attention to detail and timeliness of work production; ability to maintain highest level of confidentiality.
  • Ability to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, vendors and members of the public), including disgruntled individuals.
  • Requires the ability to accept, receive, and/or collect payments.
  • Requires the ability to prepare and/or process purchase orders.
  • Requires the ability to use small office equipment, including copy machines or multi-line telephone systems.
  • Requires the ability to use computers for data entry.
  • Requires the ability to use computers for word processing and/or accounting purposes.
  • Requires the ability to use highly technical computer applications.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, feel or use computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone.  The employee frequently is required to stand and walk.  The employee is occasionally required to stoop, kneel, or crouch.  The employee must occasionally lift and/or move up to 15 pounds.  Specific vision abilities required by this job include close vision, distance vision, color perception, peripheral vision, depth perception, texture perception, and ability to adjust focus. Requires the ability to see, smell, taste, hear, and speak.

The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

Purchasing Manager

SUMMARY

Manages the University's procurement activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES - Manages or personally performs the following responsibilities.Other duties may be assigned.

Procurement Function Oversight

  • Plans, organizes, directs and controls activities related to procurement of goods and services in order to maximize the Universities’ resources and purchasing power.
  • Actively seeks and recommends products and services that have the potential to reduce University operating costs and/or improve operating efficiency.
  • Responsible for the recruitment and retention of suppliers that provide high quality products and services at the best price while maintaining the highest code of ethics and conduct.
  • Responsible for accuracy and completeness of University procurement documents such as purchase orders, requests for proposal and sealed bids.
  • As directed, coordinates the negotiation of complex requests for equipment, supplies, and services from suppliers and/or contractors.
  • Develops and implements office procedures and practices that maximize efficiency.
  • Oversees maintenance of purchasing system software module and security approval grid.
  • Administers University procurement card program including but not limited to coordination of the issuance and cancellation of cards, and maintenance of online system cardholder rules.    
  • Ensures that University procurement activities are performed and documented in accordance with state statute and institutional policy.
  • Maintains a system whereby recurring orders for goods and services are re-bid at appropriate time.
  • As directed, administers University service and equipment contracts.

Procurement Function Communication

  • Determines customer needs and tailors purchasing programs accordingly.
  • Prepares and communicates purchasing policy and procedure updates.
  • Participates as a team member or team leader on University project teams.
  • Establishes and maintains effective working relationships with campus customers and suppliers.
  • Maintains and protects information confidentiality.

Procurement Document Preparation and Evaluation

  • Prepares or coordinates preparation of specifications for the procurement of goods and services.
  • Ensures that rational and systematic methods are employed to evaluate vendor quotations.
  • Coordinates and facilitates vendor evaluation and selection teams.

Surplus Property

  • Facilitates communication between campus departments and Physical Plant staff for the transfer of surplus property to designated storage and processing area.
  • Ensures compliance with State surplus property regulations and completes and submits surplus property reports, documents, images, etc. as required.

Other

Develops professional and technical knowledge through professional memberships, workshops conferences, and professional publications.

SUPERVISORY RESPONSIBILITIES.  This is position is currently a non-supervisory position. 

QUALIFICATIONS.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE.  Bachelor's degree (B.A. or B.S.)  and four years related experience and/or training required.

LANGUAGE SKILLS.  Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints (oral and written) from customers, regulatory agencies, or members of the business community.  Ability to write articles for publication that conform to prescribed style and format.  Ability to effectively present information (orally and in writing) to administrators, faculty, staff, public groups, and/or boards of governors.

MATHEMATICAL SKILLS.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and area.

REASONING ABILITY.  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and implement effective courses of action.

CERTIFICATES, LICENSES, REGISTRATIONS.  Certified Public Purchasing Officer (CPPO) credential preferred or other comparable certifications.  Valid Driver's License and ability to meet University's insurance requirements for driving University vehicles.

OTHER SKILLS AND ABILITIES. 

Must have knowledge of or the ability to quickly learn the following:  Pertinent Federal, State and local laws, codes and regulations; University policies; Operational characteristics, services and activities of a comprehensive university purchasing program; Bidding practices and procedures; Basic accounting and internal control concepts of the purchasing, accounts payable and accounts receivable functions; supply sources and commodity pricing methods.  Proficient in the use a personal computer, procurement software tools, and Microsoft Office Excel and Word. 

Must be able to effectively organize, coordinate and manage multiple projects.

PHYSICAL DEMANDS.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; and talk or hear including the use of the telephone.  The employee is frequently required to reach with hands and arms.  The employee is occasionally required to stand and walk.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

 

Vice President for Academic Affairs and Provost

Reporting to the President, the Vice President for Academic Affairs and Provost serves as the Chief Academic Officer of the University, and should be a campus leader who can execute a vision of academic excellence, scholarly achievement, and service to the region. The Provost should create a student-focused learning environment and provide leadership and direction to the Deans of the Schools of Arts & Science, Business Administration, Education and Health Science.

The Provost is responsible for maintaining and developing the academic curriculum of the institution, providing leadership to the faculty, and managing the processes through which teaching is conducted and administered. The Provost ensures that the curriculum appropriately reflects the mission of the campus and that it is as current as possible in terms of disciplines and delivery.

Qualifications:

Earned doctorate or terminal degree from an accredited institution is required. Experience in teaching and academic leadership in a college or university environment is required, with public college or university experience preferred. Demonstrated leadership experience in budget development, program assessment and institutional accreditation in an academic environment is required (Higher Learning Commission or other regional accrediting bodies).

Attributes:

  1. The Provost will be a visionary leader and distinguished scholar respected by the faculty, students and staff.
  1. The Provost  will exemplify and uphold the core values of the institution:
    • academic freedom
    • shared governance
    • collaboration
    • commitment to excellence
    • equitable community
    • integrity and honesty
    • intellectual curiosity
    • leadership
    • respectful dialogue
  2. The Provost will be dedicated to the institution, committed to serving the University, and excited about its commitment to scholarly activity, distinctive undergraduate and graduate education, and outstanding teaching.
  3. The Provost will work tirelessly on behalf of the faculty and have a strong and collaborative working relationship with the President and entire senior leadership team.
  4. The Provost will have effective interpersonal skills and the ability to cultivate partnerships and to work with diverse groups of faculty, students and staff on complex issues.
  5. The Provost will be able to create consensus and unify university impetus around key strategic interests.
  6. The Provost will be collegial and will have a sense of humor and perspective.
  7. The Provost will be an effective communicator and an active listener.

Knowledge, Skills & Abilities: Demonstrated academic leadership, excellent communication and interpersonal skills and sound judgment. Ability to formulate and articulate well-reasoned policies and demonstrated ability to identify, resolve, and consult on a wide range of administrative and personnel issues with a clear sense of institutional needs and priorities. The Provost should possess strong organizational and management skills.

Areas of Responsibility: Academic Schools and Departments,  Distance Learning, Assessment and Institutional Research, Honors Program, Library, Institute of International Studies, Military Science, Academic Outreach, and the Academic Affairs Office including the Associate Vice President for Academic Affairs (Vice Provost).

 

Major duties (Essential Functions):

Academic Leadership:

  • Provide leadership and vision for all academic programs;
  • Provide leadership for academic program planning and development, educational policy, program assessment, faculty evaluation and faculty development;
  • Chair the Academic Deans’ Council and work cooperatively with the Deans to advance academic priorities;
  • Work with other University Chief Administrative Officers (CAO) on collaborative programs;
  • Maintain positive university relationships with both internal and external constituencies.

Administrative Responsibilities and Recordkeeping

  • Maintain official records on all faculty;
  • Oversee all reporting to state and accrediting agencies;
  • Coordinate the assignment of instructional spaces, facilities and equipment;
  • Coordinate the preparation of the schedule of classes by the Departments and approve the master schedule for publication;
  • Direct the development of the Catalog and approve all other publications concerning educational programs or academic affairs.

Faculty Governance

  • Work in partnership with the faculty through the University’s faculty governance system as provided in the Faculty Handbook;
  • Oversee the updating of the Faculty Handbook;
  • Work in partnership with all faculty committees;
  • Support the operations of the faculty governance system and faculty committees through staffing, communication, and record keeping.

Curriculum:

  • Oversee and coordinate all matters relating to curriculum and instruction in the University, including Distance Learning, the General Education Program, the Honors Program, Academic Outreach, and the Institute of International Studies;
  • Provide advisory recommendations to the President on all academic appointments, tenure and promotion matters; and ensure that such processes comply with policy guidelines;
  • Oversee development and implementation of strategic planning for the accreditation process, and uphold academic standards set by professional accrediting bodies;
  • Establish priorities and plans for program development, academic staff recruitment, faculty recruitment and development;
  • Coordinate periodic academic program review and work with Deans and Departments in the review, study, and development of curriculum and in the improvement of instruction;
  • Work in close cooperation with the Faculty Senate and other faculty governance bodies.

Budget and Enrollment Management:

  • Provide leadership of budget management of Academic Affairs, present a recommended budget to the President, and oversee budgeting needs for all academic, library and research areas;
  • Provide academic input to assist with institutional enrollment management efforts.

Campus/University Service:

  • Chair and/or serve on a variety of appropriate campus committees and groups such as President’s Council and Deans’ Council;
  • Serve as an advisory member to the Board of Governors of the University and give reports at monthly Board meetings.

Other Duties:

  • Perform other duties as assigned by the President.

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