Human Resources

Job Descriptions

Art Model

MSSU is seeking applicants for consideration in participating as nude life models in undergraduate Art classes. MSSU is seeking to compile a list of available models, of all body types, for the 2012-2013 academic year. Applicants must be 18 years or older to apply. No experience necessary, though professional and respectful attitude is expected. Must be able to stand, sit, or recline without moving for at least 30 minutes at a time. This is an hourly, as needed position, at a rate of $15.00 per hour. Typical work period is three hours.

Assistant Director Admissions

The Assistant Director - Admissions oversees the freshman recruiting efforts of the University.

Specific Duties and Responsibilities

Essential Duties:

  • Oversees the daily recruitment effort of the office which includes contact by phone, mail, face to face visits and travel to area high schools.
  • Supervises the activities of subordinate recruiters to include Admissions Counselors and the Admission Counselor for Publications and the Admissions Counselor for Campus Visits.
  • Conducts meetings with parents and students on campus.
  • Coordinates on-line lead generation subscriptions such as, Cappex, Diversity College Bound Scholars, etc.
  • Counsels and advises students.
  • Develops travel itinerary and recruitment calendar for the entire office.
  • Serves as the NCAA compliance Initial Eligibility Officer.
  • Develops the direct mail recruitment campaign.
  • Serves on university committees as designated.
  • Performs other related duties as required.

Education, Experience, and Licenses

Master’s degree from an accredited four-year college or university and a minimum of five years of work-related skill, knowledge, or experience is required.

 Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to read, analyze, and interpret complex documents.
  • Ability to respond effectively to sensitive inquiries or complaints.
  • Ability to write speeches and articles using original or innovative techniques or style.
  • Ability to make effective and persuasive speeches and presentations on complex topics to students, academics, or public groups.
  • Ability to apply advanced mathematical concepts in various situations.
  • Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with a variety of abstract and concrete variables.
  • Ability to work effectively with individuals with diverse perspectives.
  • Requires the ability to accept, receive, and/or collect payments.
  • Requires the ability to prepare and/or process purchase orders.
  • Requires the ability to manage the budget within assigned department.
  • Requires the ability to use small office equipment, including copy machines or multi-line telephone systems.
  • Requires the ability to use computers for data entry.
  • Requires the ability to use computers for word processing and/or accounting purposes.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is frequently required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color perception, and ability to adjust focus.

The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

Clinical Counselor/Academic Advisor

The Clinical Counselor/Academic Advisor provides license professional clinical counseling to individuals, couples and groups for undergraduate students including education and health promotion; provides individual academic advising to undecided and at-risk students; and provides group educational and vocational guidance to students at the university.

Specific Duties and Responsibilities

Essential Duties:

  • Diagnoses and assesses students’ individual problems and determines counseling strategy.
  • Provides short term counseling for students.
  • Coordinates and provides treatment addressing such issues as depression, suicide risk, threat to others, anxiety, post traumatic stress, substance abuse, disordered eating, stress, adjustment, and relationship issues; promotes related educational and prevention programs.
  • Provides intervention, support, and referrals to students in crisis.
  • Develops, maintains relationships, and makes referrals to appropriate on-campus services or off-campus resources as necessary.
  • Provides case management for students with mental health issues and crises.
  • Advises undecided students in academic procedures, enrolling, and major/career decision-making.
  • Advises students who are seeking a bachelor’s degree in General Studies to ensure that graduation requirements are completed and degree is earned.
  • Administers and interprets profiles, interest inventories, and personality tests to assist in career planning.
  • Works with academically at-risk students, veterans, athletes, and non-traditional students.
  • Researches, creates and makes presentations on issues specific to college students (i.e., stress management, diversity, alcohol, date rape, club drugs, disordered eating, depression, and sexual assault/abuse).
  • Assists with planning, organizing, and presenting group advisement sessions for students.
  • Conducts educational programming on health promotion, prevention and outreach programming.
  • Works collaboratively with First Year Programming initiatives and programs.
  • Provides advising and enrollment for declared students when faculty are unavailable.
  • Performs other related duties as required.

 If also assigned the duties of Prevention Coordinator:

  • Attends monthly meetings in Columbia, MO with statewide organization Partners in Prevention.
  • Plans monthly prevention coalition meetings with local participants.
  • Advises student organizations that focus on campus prevention.
  • Plans and implements major prevention activities on camps (Natural High Week, Healthy Relationships Week, Love Your Body Week, National Gambling Awareness Week, Safe Spring Break Week) and smaller healthy activities throughout the year.
  • Lectures to classes and organizations about healthy living and prevention.
  • Oversees prevention product ordering, receiving, inventory, and distributing
  • Performs other related duties as required.

Education, Experience, and Licenses

Master's degree from an accredited college or university in counseling, psychology, counselor education, social work, or closely related field is required.

Two years counseling experience in a college or university counseling center or comparable mental health setting required. Must be able to serve the mental health needs of students with minimal supervision and display advanced clinical judgment. Must have excellent interpersonal, verbal, and written communication skills. Must be an energetic, highly motivated and collaborative individual.

Licensed Professional Counselor with status being current and in good standing. Individual must maintain licensure and obtain CEUs. Valid documentation will be required.

Preferred licensure would be Licensed Clinical Social Worker (LCSW), or Licensed Alcohol and Drug Counselor.

Provisionally Licensed Professional Counselors will be considered if they are currently under the supervision of a Licensed Professional Counselor and are license eligible.

Valid Driver’s License and ability to meet the university’s insurance requirements for driving university vehicles.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to serve the mental health needs of students.
  • Agility to meet the mental demands of the position.
  • Ability to respond to Crisis Situations.
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
  • Ability to respond to common inquiries from all university populations: faculty, staff, administration, parents, students and general population.
  • Ability to write presentations and articles for publication that conform to prescribed style and format.
  • Ability to effectively present information to top Administration, public groups, and/or Board of Governors.
  • Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Requires the ability to make recommendations that impact the budget.
  • Requires the ability to use computers for data entry, word processing and spreadsheets.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, feel or use a computer keyboard; reach with hands and arms; climb or balance; and talk or hear (including the use of a telephone). The employee frequently is required to sit, stoop, or crouch. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to hear and speak.

The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation. 

Director of Assessment and Institutional Research

The Director of Assessment and Institutional Research reports to the Vice President for Academic Affairs and is responsible for providing leadership in the design, development, coordination, implementation and evaluation of institutional and organizational effectiveness, research, strategic, tactical and operational planning, assessment, accreditation, and student learning outcomes. Other duties may be assigned.

Specific Duties and Responsibilities

 

 Center Coordination

•             Responsible for day-to-day management of all aspects of the Center for Assessment and Institutional Research. 

•             Responsible for planning and implementing overall goals, objectives and tasks. 

•             Responsible for hiring, supervising and directing all staff, including organization, professional development and assessment of performance. 

•             Responsible for the departmental budget, financial management and expenditures.

 •             Responsible for coordinating the collaboration between departmental staff and constituencies across the University to maintain a culture that provides accurate and timely information to decision makers and external agencies. 

•             Responsible for the integration of institutional research and assessment.

 Assessment

  • Work closely with the Vice President for Academic Affairs and the Assessment Advisory Committee to plan for and develop policy to carry out the assessment program, to relate assessment results to services and curriculum development and to implement such plans effectively.
  • Develop, implement and coordinate processes for the overall program of assessment of student learning outcomes for the University. This is to include, but not be limited to the administration of the assessment of academic outcomes of general education at various and appropriate levels, and assisting the various departments with the assessment of their academic programs. Student support and development outcomes assessment are also included.
  • Coordinate student surveys at various levels as deemed necessary for the assessment program. Carry out special assessment projects in conjunction with efforts of the Missouri Department of Higher Education.

Provide routine and ad hoc reports regarding assessment of student learning outcomes for the Assessment Committee, departments, schools, central administration as well as state and federal agencies as requested.

Interpret and implement initiatives mandated by the Missouri Department of Higher Education and provide feedback to the state regarding these initiatives in cooperation with central administration.

Serve as liaison for the University to Missouri Department of Higher Education and to the Missouri Assessment Consortium on assessment issues.

Assure completion of federal reporting requirements (IPEDS), University data collection requests (comparative institutions, student satisfaction survey, etc.), and external guidebook surveys (common data set).

Develop reports that assist campus leadership in the formulation of plans, analysis of trends, and the understanding of outcomes as well as contribute to the strategic planning, evaluation, and development of institutional policy.

Compiles, analyzes, and disseminates quantitative data on facets of the college and related educational issues, including areas such as institutional characteristics, enrollments, student retention, student transfer activities, enrollment projections, grades, other student performance indicators and fiscal affairs.

Develop, coordinate, and maintain an annual calendar of institutional planning activities and requirements.

Provide analytic support and expertise in research design and methods, surveys, data processing and data presentation to the campus for the improvement of academic and administrative processes and programs.

Supervise the creation, administration, and reporting of institutional surveys, evaluations, and assessments, such as, CSI, NSSE, SSI, freshman assessment, senior assessment, graduate, and employer surveys.

Work closely with the VPAA, VPSA, VPBA to develop analyses that assist in the preparation of campus planning activities, such as program planning, enrollment management, and long-range strategic planning.

 Institutional Research

  • Oversee and coordinate analytical activities as well as preparation and coordination of reports from the University to external agencies. This is to include federal and state reports, data for campus-based Program Review, Performance Indicators Reports, surveys to higher education information publishers, and other reports as required by central administration and Missouri Department of Higher Education, accrediting agencies and other entities. 
  • Oversee, develop and implement best practices for institutional research and gathering of standard institutional data to facilitate decision making. 
  • Maintain a comprehensive institutional research resource center and data archives. 
  • Serve as liaison for the University to Missouri Department of Higher Education on data issues. 
  • Provide leadership in reporting structures such as Fact books and Dashboards. 
  • Develop protocols for data integrity. 
  • Provide leadership for survey research. 
  • Compile and submit data for the University’s IPEDS reports, including but not limited to the Institutional Characteristics, Completions, and Fall Enrollment reports.
  • Develops and coordinates university-wide systems of academic and service area program reviews; provides orientation and support to departments in designing program reviews; and delivers monitoring reports to appropriate campus administrators.
  • Develop, coordinate and publish annual data fact book.
  • Provide expert consultation to University personnel on research methodology, data management, and data analysis and interpretation.
  • Assist in the development of an institutional data mining tool. Define, categorize, summarize, verify data used. Recognize and resolve data inconsistencies.
  • Apply research and evaluation methodologies in support of institutional effectiveness measures and other internal accountability, retention, marketing or decision-support projects.

 Education, Experience, and Licenses

 

Qualifications 

  • A Master’s degree in institutional research, higher education, statistics or research-oriented field is required. Doctorate is preferred. Knowledge of higher education, accreditation requirements, research methods, assessment and continuous improvement processes is also required. 
  • A valid driver’s license and the ability to meet University insurance requirements for driving university owned or leased vehicles. 

Knowledge, Skills, and Abilities 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

•             Requires high level of confidentiality and compliance with the Family Educational Rights and Privacy Act (FERPA). 

•             Able to demonstrate the ability to analyze and interpret data and exhibit strong verbal, written and graphic skills. Expertise with relational databases, student information systems, Microsoft Office Suite and SPSS is also required as well as translating quantitative and qualitative data into meaningful reports. 

•             Strong organizational skills, including the ability to collect, organize and analyze data, prioritize projects, work collaboratively and pay close attention to detail. 

  • Knowledge of local, state and national higher education issues; academic and student development programs; curriculum development; current trends and issues relating to federal and state reporting; accreditation requirements; current and innovative practices in the development and assessment of institutional effectiveness and student learning outcomes. 
  • Knowledge of current theory and practice in institutional research; the development of assessment tools and methods of measurement; research design; and data management. 
  • Ability to present complex material orally and in writing. 
  • Excellent interpersonal, collaborative, communication, and computer skills, with the ability to engage, challenge, and lead a wide diversity of faculty and staff. 
  • Strong teamwork skills, high level of energy, and ability to work independently. 
  • Demonstrated ability to collect, analyze, and assess data related to student enrollment, student Success, student learning outcomes, and program effectiveness. 
  • Demonstrated success in managing staff and budgets. 
  • Critical thinking and complex problem solving; technical comprehension of rules and methods. 
  • Perform professional or managerial work including advanced data analysis and synthesis. 

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to use a computer keyboard; and talks or hear including the use of a telephone. The employee is frequently required to stand; walk; reach with hands and arms; and stoop or kneel. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job includes close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the office work environment is usually moderate with frequent occasions of multiple conversations in process.

Regular office hours as determined by University policy, plus frequent weekend and evening hours.  Is expected to be highly accessible and visible on campus.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

Manager Advancement Services

The Advancement Services Manager will manage the implementation, operation, function and organization of the Advancement module for University Development, Foundation, and Alumni Relations, related to utilization of the University’s Banner database. In addition, they are responsible for constituent records and gift processing and acknowledgement.

 Specific Duties and Responsibilities

Essential Duties:

  • Coordinate entry of data into Banner, including research and entry of archival information housed in administrative and academic offices.
  • Set and monitor general usage guidelines and best practices for the database, including, but not limited to, data hygiene, donor acknowledgements, and tax receipts.
  • Respond to requests from campus departments and divisions for Advancement-related data from Banner, including creating and distributing mailing lists, donor lists, and other reports as necessary for the Development team and other colleagues on campus.
  • Interface with Information Technology Department to troubleshoot Banner-related issues that arise for Advancement staff.
  • Train Advancement staff on full use of the Advancement module in Banner.
  • Populate Banner Advancement tables in consultation with Advancement staff.
  • Implement a moves management system within the Banner Advancement module.
  • Work with the University Data Standards Committee to develop and implement data standards for Banner Advancement and monitor their use within the Advancement Division.
  • Act as primary Advancement Division representative to campus-wide Technology Advisory Committee.
  • Audit Banner Advancement records to ensure data integrity.
  • Process, track, report, and acknowledge gifts in an accurate and timely fashion.
  • Manage accurate recording of new and existing pledges and establish a system for issuing pledge reminders; liaising with the finance staff as appropriate.
  • Ensure planned gifts are recorded appropriately; liaising with the finance staff as appropriate.
  • Lead staff in development of an Advancement policy and procedures manual for Banner.
  • Supervise student workers on related tasks.
  • Other duties as assigned.

Education, Experience, and Licenses

 

Bachelor’s degree from accredited college or university required.

Two years relevant work experience in database administration in a nonprofit, marketing, or fundraising environment preferred.

A good working knowledge of accounting and business practices is preferred.

Employment experience in higher education and/or development setting preferred.

 

Knowledge, Skills, and Abilities

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Requires excellent organizational, interpersonal, verbal and written communications skills
  • Requires the ability to use a reporting tool such as Crystal Reports or Cognos.
  • Requires the ability to maintain confidentiality of sensitive data.
  • Requires the ability to work in a professional office environment and exhibit excellent customer service skills.
  • Must be able to build and maintain positive relationships with a variety of constituencies from across campus.

Physical Demands/Work Environment

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is frequently required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include color and texture perception, as well as the ability to adjust focus.

The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

Online Advisor

 

The Online Advisor provides academic advising to online undeclared students or online Bachelors of General Studies (BGS) candidates throughout the year; provides support to students during the registration/withdrawal/drop process and peak advising seasons; explores various major and career options to help students in planning their educational career and for success in careers and lifelong learning.

Specific Duties and Responsibilities

Essential Duties:

  • Provide academic advising to online students about University policies and procedures, programs of study and degree options, alternatives and possible consequences of academic decisions.
  • Support Career Services by working with online students in developmentally appropriate career exploration activities.
  • Complete other advising duties as requested including but not limited to enrolling students in courses, providing timely follow up to ensure student enrollment is accurately processed, conduct degree audits, track retention and authorize add/drops.
  • Provide students with information and effective referrals to available online resources and services from other University offices.
  • Maintain contact with students during semester.
  • Provide timely follow up with prospective students.
  • Provide professional quality written and verbal communication.
  • Keep advising statistics, work schedule and other reporting documents up to date.
  • Participate in regular training and/or professional development.
  • Maintains the accuracy and integrity of our CRM database with full and proper documentation.
  • Participates in special projects as required.

Education, Experience, and Licenses

Bachelor's degree from an accredited college or university required.

Proficiency with computers, keyboarding, email and internet browsing required. Experience working with database software preferred.

Candidate must complete Missouri Southern’s Basic Advisor Training and Master Advisor certification programs as quickly as reasonably possible.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Strong interpersonal, organization and communication skills; in particular, a keen listening ability and excellent command of language are required.
  • Must be clearly student-focused in both philosophy and purpose
  • Sensitive to issues of ethnicity, disability and diversity
  • Ability to adhere to FERPA, strict confidentiality and other ethical standards
  • Ability to work collaboratively with both faculty and staff
  • Attention to detail for tracking student success and educational plans
  • Ability to analyze complex issues and prepare concise reports
  • Ability to use internet and other resources for information gathering
  • Ability to manage workload both independently and as part of a team, and ability to meet deadlines and deal with stressful situations
  • Ability to respond to common inquiries or complaints.
  • Ability to read, analyze, and interpret common business academic and legal documents.
  • Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or use a computer keyboard and talk or hear. The employee frequently is required to sit and work at a computer workstation approximately five or more hours per day. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

Training Specialist

The Training Specialist is responsible for creating, developing, presenting and supporting campus training initiatives. The Specialist will research and explore topics and trends to address emerging and established technologies, compliance training, system updates, and workforce development projects at MSSU. Using diverse education and presentation techniques and technology, the specialist will be expected to remain fluent and versed in current campus IT technologies, needs, and training methodologies. Strong customer support skill is required along with an aptitude of flexibility.

Specific Duties and Responsibilities

Essential Duties:

  • Develop effective training materials and presentations of information and learning materials.
  • Present information, direct structured learning experiences, and manage group discussions and group services.
  • Develop training goals to increase the skills, productivity, and quality of work amoung various learning levels of the training audiences.
  • Planning, organizing and implementing a wide range of training activities for hew hires and veteran employees.
  • Conduct workshops and training sessions for on-the-job training of new employees, when needed.
  • Present to audiences comprised of non-technical staff, including campus faculty and support staff using audience appropriate learning techniques.
  • Conduct workshops and training sessions for veteran employees targeting skills that need improving or helping them prepare for jobs requiring greater skill.
  • Meet with managers and supervisors and participants to conduct surveys to evaluate training effectiveness.
  • Develop relationships with the campus community to conduct needs assessments through surveys or other processes to determine on-going campus training needs.
  • Use a variety of training methods including on-the-job training, classroom training, simulations or problem-solving scenarios along with programmed instruction using interactive, multimedia instructional technologies.
  • Stay current with IT technology, trends and current topics.
  • Increase personal training skills and knowledge of MSSU processes and systems by attending seminars and workshops on training related skill development.
  • Assist the Human Resources staff in promoting, arranging, and organizing training events including development of advertising, room reservations, and if necessary catering services.
  • Develop strong, positive customer relationships
  • Maintain the Training SharePoint web site by updating and posting training opportunities and update the campus calendar on the MSSU website regarding training opportunities.
  • Offer timely response to questions about training or offered training opportunities
  • Help develop the skills and talents of student staff assigned to this position

 

Education, Experience, and Licenses

High School diploma or GED required. Bachelor’s degree from an accredited college or university in Communications or a related field is preferred.

Three to five years related experience and/or training; or an equivalent combination of education and experience.

Valid Driver's License and the ability to meet insurance requirements for driving university provided vehicles.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
  • Requires the ability to make recommendations that impact the budget.
  • Requires the ability to use small office equipment, including copy machines or multi-line telephone systems.
  • Requires the ability to use computers for data entry.
  • Requires the ability to use computers for word processing and/or accounting purposes.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel (including the use of a computer keyboard); and talk or hear (including the use of a telephone). The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to smell.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; extreme heat; risk of electrical shock; and vibration. The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

Transcript Data Entry Clerk

Full-time position (40 hours per week) that supports the Admissions Department by processing high school/college transcripts, test scores and other documents related to the admission of applicants.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Processes/enters high school and college transcripts using Banner
  • Enters ACT/SAT scores in Banner from sources other than tape loads.
  • Enters readmission and non-degree special student applications in Banner
  • Evaluates high school transcripts to determine GPA, class rank, and core courses and enters data in the appropriate screens and record fields.
  • Produces “no application” correspondence (preferably electronic) for prospective students who have submitted transcripts or test scores but have not yet applied for admission
  • Opens, distributes, and processes admission mail twice daily.
  • Identifies students who do not meet normal admission requirements and assist with the preparation of files for the Admission Review Committee.
  • Complies with university data standards protocols.
  • Always checks for duplicates records using common matching procedures.
  • Prepares, issues, and sends out response correspondence electronically and by mail.
  • Serves as a back-up receptionist for department (by telephone and in person).
  • Performs duties in a timely manner.
  • Performs duties in a helpful and customer service manner.

SUPERVISORY RESPONSIBILITIES. This is a non-supervisory position.

QUALIFICATIONS. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE. High school diploma or general education degree (GED) required. Previous experience working with academic records data entry preferred.

LANGUAGE SKILLS. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of students or employees of the university.

MATHEMATICAL SKILLS. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS. None required.

OTHER SKILLS AND ABILITIES. Highly self-motivated to learn, develop and implement new software and procedures.. Ability to effectively communicate orally (by telephone and in person) and in writing; ability to effectively use Microsoft Office Suite computer software; ability to maintain high level of confidentiality in accordance with the Family Education Rights and Privacy Act (FERPA); and ability to work in a positive team-oriented manner with a variety of people (students, faculty, administrators, staff, and members of the public).

PHYSICAL DEMANDS. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, feel or use a computer keyboard; and talk or hear (including the use of a telephone). The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, ability to adjust focus, and color vision.

WORK ENVIRONMENT. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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