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Job Descriptions

Human Resources Department

 

 

Administrative Assistant Science and Math

SUMMARY

Keeps official department records and relieves department heads, faculty and/or staff members of clerical and administrative work by performing the following duties.

 ESSENTIAL DUTIES AND RESPONSIBILITIES.

Faculty Administrative Assistant Duties include the following. Other duties may be assigned:

Assists with the preparation of records such as department meeting minutes.

Prepares Crystal Banner Reports or other requested data.

Assist in student registrations by participating in Southern Welcome.

Maintains files and assists with Science Fair in any necessary way.

Oversees maintenance for computer labs, roving laptop computers, and lecture / laboratory computers.

Conducts laboratory inventory and assists in maintaining laboratories in collaboration with student workers.

Maintains the computer lab and conference room reservation calendars and posts appropriate notification in the event of a reservation.*

      * The calendar for the computer lab reservations will be kept in RH 217A.

 If, in the event of an absence, this Administrative Assistant will prepare and maintain waiting lists for high demand classes and follow through with students when openings occur.

  Shared Duties include the following. Other duties may be assigned:

Screens incoming calls and correspondence and responds independently when possible.

Serves a receptionist for departments (by telephone and in person).

Assists in the preparation of records such as classroom handouts, exams, and mass mailings.

Prepares confidential correspondence, reports, and other complex documents.

Makes photocopies of exams, correspondence or other printed materials.

Supervises students taking exams.

Assists in the student registration process by entering new course schedules and updating faculty to online registration system.**

Inputs advisor codes as assigned by the department head and changes major / minor codes for students.

Creates and maintains databases and spreadsheet files.

Department Heads must receive prior notification of any planned full or partial absences.

Be cognizant of times when there is no secretarial coverage (i.e. lunch) and seek to limit that amount of time.

 

** For course scheduling input, duties are to be shared in the following manner:

One Administrative Assistant will input course for Biology and Environmental Health, and one Administrative Assistant will input the courses for Mathematics and Physical Sciences.  Course scheduling input is to be rotated yearly.

 

SUPERVISORY RESPONSIBILITIES.  This position is a non-supervisory position.

 

 

QUALIFICATIONS.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

EDUCATION and/or EXPERIENCE.  High School diploma or GED required.  One year certificate in secretarial/office management from accredited college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.

 

LANGUAGE SKILLS.  Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to students, faculty, staff and members of the public.

 

MATHEMATICAL SKILLS.  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 

REASONING ABILITY.  Ability to define problems, collect date, establish facts and draw valid conclusions.  Ability to presents facts to faculty for departmental response.  Ability to deal with a variety of information presented in oral or written formats.  Ability to deal with non-verbal behavior in assisting with problem resolution.

 

CERTIFICATES, LICENSES, REGISTRATIONS.  None required.

 

 

OTHER SKILLS AND ABILITIES.  Ability to effectively communicate orally (in person and by telephone) and in writing; ability to effectively operate a computer (prefer Microsoft Word, Excel,  Access, e-mail and internet skills); ability to use (or quickly learn) the Purchase Order, Student Data and other software systems; ability to effectively use a variety of office machines (such as adding machines, fax, multi-line telephones, etc.); ability to multi-task, yet maintain close attention to detail and timeliness of work production; ability to maintain highest level of confidentiality; and ability to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, and members of the public).

 

 

PHYSICAL DEMANDS.   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel or use a computer keyboard; and talk or hear including the use of a telephone.  The employee frequently is required to stand; walk; reach with hands and arms; and stoop, or kneel.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 The noise level in the office work environment is usually moderate with frequent occasions of multiple conversations in process.

Assistant Strength and Conditioning Coach

General Statement of Job

The required essential duties of the Assistant Strength & Conditioning Coach are to provide a sound strength & conditioning program to our student-athletes that is safe and effective. Teaching athletes, tutoring, and instructing proper skills and skill development as well as working with student athletes on a routine basis. These duties constitute 50% or more of the coaches’ responsibilities.

 

Specific Duties and Responsibilities

Teaching and monitoring proper technique of exercises performed by student-athletes.

Provides instruction of physical health, team concepts, and safety to student athletes.

Work with head coaches of assigned sports programs in conducting, arranging, and monitoring workouts.

Conduct pre-competition warm up and stretch and sideline management for football games.

Supervise and maintain facility for safety.

Actively support the endeavors and advancement of the Missouri Southern Athletics Department.

Operates within the guidelines of Missouri Southern State University, MIAA, and NCAA rules and regulations.

Develop and maintain quality relationships within the community both on and off-campus.

Promote the athletic well-being of student-athletes.

Conduct summer camps and clinics, if warranted.

Performs other related duties as required.

Education, Experience, and Licenses

Bachelor's degree from accredited four-year college or university required. Master's degree preferred.

Requires a certification with either Collegiate Strength & Conditioning Coaches Association (CSCCA) or Certified Strength and Conditioning Specialist (CSCS).  

Demonstrated a minimum of 1 year of successful coaching experience with Division I or II preferred.

Proven ability to lead and manage people.

Good interpersonal, verbal and written communication skills.

Demonstrated ability and success in teaching the skills and fundamentals of the sport.

Knowledge of and commitment to NCAA rules and regulations.

The ability to organize and motivate the student-athletes to maximum performance level in sports and academic achievement.

Proven experience in recruiting highly motivated and qualified student-athletes.

Good organizational and time management skills.

Experience in working with a diverse population.

Demonstrated knowledge of the institution, MIAA, and Division II athletics preferred.

Valid driver's license and ability to meet university’s insurance requirements for driving college vehicles required.

Current certification in first aid, cardiopulmonary resuscitation (CPR) and automatic external defibrillator (AED) use is preferred at the time of hire, and will be required prior to participation in any countable athletically related activities as defined by the NCAA.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear including the use of a telephone. The employee frequently is required to use hands to handle and feel including the use of a computer keyboard; and reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, crawl or climb or balance. The employee must frequently lift and/or move up to 70 pounds. Specific vision abilities required by this job include close vision, distance vision, color perception, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to see, smell, and taste.

The noise level in the office work environment is usually moderate. During game conditions, the noise level is often loud.

NOTICE : The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

Custodian

SUMMARY   

Keeps University buildings in a clean and orderly condition, supports Special Event activities, and performs other assigned duties to support the operations of the Physical Plant and the University community by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

Performs routine cleaning and maintenance functions in assigned area using departmental techniques and standards to include such tasks as:

Cleans and sanitizes restrooms daily: floors, fixtures, mirrors, doors, etc.  Replenish restroom supplies.  Dispose of trash.  Clean and sanitize showers weekly.

Cleans, vacuums, sweeps, dust-mops, wet-mops hallways, stairways, lounges, classrooms, computer rooms, labs, storage areas, entrances, entrance glass, offices, athletic surfaces and/or firing range according to MSSU custodial standards.

Strips, scrubs, applies floor finish, buffs, burnishs, refinishs hard surface floors and extract carpets according to MSSU custodial standards.

Re-lamps fluorescent and incandescent light fixtures and make minor repairs (tighten screws, lubricate doors, etc.).

Participates in projects and cleaning of apartments and dorms during breaks as directed  by supervisor.

Assists in moving furniture, supplies, and equipment as directed.

Sets-up, monitors, and cleans up after special events.  Works overtime when directed.

Maintains the outside entrances, walks and steps within 20 feet of the building.  This will include routine sweeping and snow/ice removal and spreading ice-melt when necessary. 

Cleans up cigarette butts and services cigarette urns and ashtrays outside of building.

Reports items that need repair (door, furniture, equipment, faucets, etc.).

Establishes and maintains a positive and cooperative working relationship with members of Physical Plant and campus community.

SUPERVISORY RESPONSIBILITIES.  This is a non-supervisory position.

 QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 EDUCATION and/or EXPERIENCE.  High school graduate or GED preferred.  Previous experience in custodial or housekeeping services preferred.  Prior experience with vacuum cleaners, buffers, burnishers, wet/dry vacuums and other equipment a plus.

 LANGUAGE SKILLS.  Ability to read procedure manuals, work orders, equipment operating instructions and general correspondence (ie: memos, letters, etc.).  Ability to effectively communicate with staff, students, administration and visitors.   Ability to read and accurately complete maintenance requests, time sheets, supply requests, etc.

 MATHEMATICAL SKILLS.  Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.  Ability to perform these operations using units of American money and weight measurement, volume and distance.

 REASONING ABILITY.  Ability to apply commons sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 CERTIFICATES, LICENSES, REGISTRATIONS.  None required

  OTHER SKILLS AND ABILITIES.  Ability to effectively work both individually and as a member of a team in a service-oriented environment subject to frequently changing priorities.  Possess good problem-solving skills and sound judgment.  Ability to understand and apply University and Departmental policies and procedures.

PHYSICAL DEMANDS.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel; reach with hands and arms; and work on his or her feet for several hours at a time; bend, stoop, climb ladder/stairs and lift and/or move up to 50 lbs.  The employee is occasionally required to talk or hear including the use of telephone and 2 way radio; and work overhead, using a ladder.

 Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 Typically the employee works indoors, in classroom, business office and athletic facility environments with a moderate noise level.  Occasionally the employee will be required to work outside the building in inclement weather cleaning entrances, shoveling snow, hauling trash or washing windows.

 

 Director of Donor Relations

General Statement of Job

The Director of Donor Relations is a full time position responsible for and implementing a comprehensive donor relations and stewardship program to promote interaction with and recognition of donors at all levels to support fundraising goals.

 

Specific Duties and Responsibilities

Essential Duties:

Education, Experience, and Licenses

Bachelor’s degree from accredited college or university is required.

Two years employment experience in higher education and/or development setting preferred. 

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is frequently required to walk. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include color and texture perception, as well as the ability to adjust focus.

The noise level in the work environment is usually moderate.

Maintenance Technician

General Statement of Job

The Maintenance Technician performs general maintenance duties on various types of buildings, equipment and systems; including motors, pumps, valves, bearings, floats, pulleys, belts, switches, relays, plugs, light ballasts, light photo cells, fuses, circuit breakers, timers, transformers, wiring and fire sensors.

Specific Duties and Responsibilities

Essential Duties:

Assists in preventive maintenance on facility systems and equipment.

Maintains HVAC system, including VAV boxes; thermostats; electrical systems, pneumatic controls, electrical and electronic controls, actuators, etc.

Maintains boilers, domestic hot water systems and pumps.

Repairs and maintains machinery and mechanical equipment in accordance with diagrams, sketches, operating manuals, manufacturers’ specifications or supervisor’s instructions, using hand and power tools, precision measuring or testing devices. 

Observes and adjusts a wide variety of mechanical equipment to assure proper operation.

Dismantles equipment for servicing, repair or installation of replacement parts.

Lubricates and cleans pumps, motors, fans, machinery and other mechanical equipment.

Replaces washers, seals, packing or parts on faucets, water coolers, valves, and traps.

Clears stoppages in sanitary or storm drainage systems using plumber’s snake, vacuum or manual plungers.

Replaces defective bulbs, sockets, switches, ballasts, fuses, and receptacles in buildings or on the exterior areas of the campus.

Regulates steam and hot water equipment in mechanical rooms, offices, laboratories, and residence areas.

Adjusts valves, thermostats, and dampers.

Maintains proper pool water chemistry including calibrating and adjusting chemical dispensers, and ensures water purification standards.

Monitors pool functions to include reading gauges, graphs, meters, and control panels to ensure water quality.

Cleans and maintains chemical dispensing units, pumps, and boilers, as required.

Repairs and maintains pool equipment, pumps, small and large motors, pipes, valves, chemical dispensing units, and chlorinators.

Performs labor or other semi-skilled duties including drilling, digging, etc.

Cooperates and coordinates work with other crafts as needed.

Maintains inspection duties according to established procedures and preventative maintenance schedules.

Maintains and repairs boilers, chillers, and many types of kitchen equipment.

Performs other related duties as required.

Education, Experience, and Licenses

High school graduate or GED required. Completion of some college level course work or technical course work preferred.

Minimum two years experience as a general or trades maintenance mechanic; or an equivalent combination of education and experience.

HVAC, Electrical, and Swimming Pool Operators certifications required. Requires Type Two Refrigerant Transition and Recovery certification. Journeyman Certificate preferred. Must have valid Driver’s License and ability to meet University’s insurance requirements for driving University vehicles.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone.  The employee is frequently required to walk. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Requires the ability to lift up to 100 pounds.

The noise level in the work environment is usually moderate. Requires the ability to see, smell, hear, and speak. Position requires depth, color, and texture perception.

 

Part Time Academic Advisor 

General Statement of Job

The Academic Advisor is responsible for assisting students in the development of academic schedules appropriate for the stated educational goals of students and assisting in the development and implementation of an academic plan of study designed to assist students in progressing towards degree completion;  The Academic Advisor assists in planning, organizing, and presenting individual and group advisement sessions for (including transfer and prospective students); The Academic Advisor is responsible for providing academic advising and guidance information to students undecided on their major, Bachelor of General Studies students, Bachelor of Applied Science students (and declared-major students when faculty are unavailable throughout the academic year); The Academic Advisor will provide support to students during the registration process; examines the students interests and talents to explore various major and career options; works to improve the academic performance of University Students, and assists students in academic completion.

Specific Duties and Responsibilities

Essential Duties:

 

Education, Experience, and Licenses

Bachelor degree required; Master’s degree preferred

Previous experience of academic advising experience, where knowledge of federal, state, and higher education policies and procedures has been gained, or one year of high school or university employment in which a thorough knowledge of academic programs was required.  Teaching experience is preferred.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is frequently required to walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Requires the ability to see, hear, and speak.

The noise level in the work environment is usually moderate.

NOTICE : The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

Part - Time Administrative Assistant

SUMMARY

Keeps official department records and relieves department head, faculty and/or staff members of clerical and administrative work by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Manages department head's calendar and independently schedules appointments.

Screens incoming calls and correspondence and responds independently when possible.

Serves as receptionist for department (by telephone and in person).

Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.

Directs preparation of records such as syllabi, classroom handouts, exams, department meeting minutes, class rosters, grade reports, mass mailings and Human Subject Research Forms.

Takes and transcribes dictation, and composes and prepares minutes of departmental meetings.

Prepares confidential correspondence, reports, and other complex documents.

Supervises the photocopying of exams, correspondence or other printed materials.

Supervises students taking exams.

Creates and maintains database and spreadsheet files.

Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings.

Assists in the student advising process by maintaining student files and advisee lists, tracking first-time/full-time freshmen for retention, completing graduation papers, and organizing letters of recommendation.

Assists in the student registration process by entering new course schedules, updating faculty to online registration system, manages waiting list of students for high demand courses, and follows through with student when opening occurs.

Orders and maintains office supplies, laboratory and classroom equipment, audiovisual equipment, and library of films.

Tracks departmental budget information.

Coordinates Student Evaluation process.

Assists with student department club and Honors Convocation.

Maintains department bulletin boards

SUPERVISORY RESPONSIBILITIES.  This position is responsible for recruiting, training and supervising of student workers. 

QUALIFICATIONS.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE.  High School diploma or GED required.  One year certificate in secretarial/office management from accredited college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS.  Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to students, faculty, staff and members of the public.

MATHEMATICAL SKILLS.  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY.  Ability to define problems, collect date, establish facts and draw valid conclusions.  Ability to presents facts to faculty for departmental response.  Ability to deal with a variety of information presented in oral or written formats.  Ability to deal with non-verbal behavior in assisting with problem resolution.

CERTIFICATES, LICENSES, REGISTRATIONS.  None required.

OTHER SKILLS AND ABILITIES.  Ability to effectively communicate orally (in person and by telephone) and in writing; ability to effectively operate a computer (prefer Microsoft Word, Excel,  Access, e-mail and internet skills); ability to use (or quickly learn) the Purchase Order, Student Data and other software systems; ability to effectively use a variety of office machines (such as adding machines, fax, multi-line telephones, etc.); ability to multi-task, yet maintain close attention to detail and timeliness of work production; ability to maintain highest level of confidentiality; and ability to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, and members of the public).

PHYSICAL DEMANDS.   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel or use a computer keyboard; and talk or hear including the use of a telephone.  The employee frequently is required to stand; walk; reach with hands and arms; and stoop, or kneel.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the office work environment is usually moderate with frequent occasions of multiple conversations in process.

 

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