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Job Descriptions

Human Resources Department

 

 

Coordinator Teacher Education

General Statement of Job

The Teacher Education Coordinator collects student and program assessment data regarding the Teacher Education program and completes required reports related to the data collected.  The Coordinator is also responsible for organizing and supervising teacher certification.

Specific Duties and Responsibilities

Essential Duties:

Education, Experience, and Licenses

Master’s degree from an accredited four-year college or university is preferred. 

Minimum of four years of work-related skill, knowledge, or experience is required; or an equivalent combination of education and experience.

DESE/NCATE Accreditation, Teacher Certification, and Administrator Certification preferred.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is frequently required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Requires the ability to see, hear, and speak.

The noise level in the work environment is usually moderate.

NOTICE : The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation. 

  Executive Administrative Assistant to the Executive Vice President

SUMMARY

Keeps official department records and assists Vice President/Executive Director of Foundation and other Development staff with clerical and administrative work by performing the following duties. Primary point-of-contact between public and other administrators, faculty/staff, donors, Foundation board members, community leaders, elected officials, and the Executive Vice President.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES.  This is a non-supervisory position.  Does provide leadership to student workers. Must have the ability to deal with others in an efficient and professional manner.

QUALIFICATIONS.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE.  High School diploma or GED required. Bachelor’s degree would be a plus. Previous office management or executive level office experience preferred. Prefer experience in higher education or other not for profit organization. High degree of Microsoft Office knowledge and skills are required.

LANGUAGE SKILLS.  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively one-on-one and/or before groups of students, faculty, staff and members of the public.

MATHEMATICAL SKILLS.  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY.  Ability to define problems, collect data, establish facts and draw valid conclusions.  Ability to presents facts to faculty for departmental response.  Ability to deal with a variety of information presented in oral or written formats.  Ability to deal with non-verbal behavior in assisting with problem resolution.

CERTIFICATES, LICENSES, REGISTRATIONS.  None required.

OTHER SKILLS AND ABILITIES.  Ability to effectively communicate orally (in person and by telephone) and in writing; ability to effectively operate a computer (Microsoft Word, Excel,  Access, e-mail and internet skills); ability to use (or quickly learn) the Purchase Order, and other software systems; ability to effectively use a variety of office machines (such as adding machines, fax, multi-line telephones, etc.); ability to multi-task, yet maintain close attention to detail and timeliness of work production; ability to maintain highest level of confidentiality and discretion; and ability to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, and members of the public). Experience with QuickBooks, Banner Software and Lexis Nexis or other similar research software preferred.

DEMANDS.   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel or use a computer keyboard; and talk or hear including the use of a telephone.  The employee frequently is required to stand; walk; reach with hands and arms; and stoop, or kneel.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the office work environment is usually moderate with frequent occasions of multiple conversations in process.

 ETS Outreach Specialist

General Statement of Job

The Outreach Specialist acts as a support and resource to students (and parents) interested in attending college after graduation from high school. This position performs recruiting, advisement and counseling services to students interested in attending a post-secondary institution.

Specific Duties and Responsibilities

Essential Duties:

Education, Experience, and Licenses

Master’s degree from an accredited four-year college or university is required. 

Minimum of two years of work-related skill, knowledge, or experience is required.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is frequently required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

The noise level in the work environment is usually moderate.

NOTICE : The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

  Administrative Assistant Math and Science

SUMMARY

Keeps official department records and relieves department heads, faculty and/or staff members of clerical and administrative work by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES.

Faculty Administrative Assistant Duties include the following. Other duties may be assigned:

      * The calendar for the computer lab reservations will be kept in RH 217A.

If, in the event of an absence, this Administrative Assistant will prepare and maintain waiting lists for high demand classes and follow through with students when openings occur. 

Shared Duties include the following. Other duties may be assigned:

Screens incoming calls and correspondence and responds independently when possible.

Serves a receptionist for departments (by telephone and in person).

Assists in the preparation of records such as classroom handouts, exams, and mass mailings.

Prepares confidential correspondence, reports, and other complex documents.

Makes photocopies of exams, correspondence or other printed materials.

Supervises students taking exams.

Assists in the student registration process by entering new course schedules and updating faculty to online registration system.**

Inputs advisor codes as assigned by the department head and changes major / minor codes for students.

Creates and maintains databases and spreadsheet files.

Department Heads must receive prior notification of any planned full or partial absences.

Be cognizant of times when there is no secretarial coverage (i.e. lunch) and seek to limit that amount of time. 

** For course scheduling input, duties are to be shared in the following manner:

One Administrative Assistant will input course for Biology and Environmental Health, and one Administrative Assistant will input the courses for Mathematics and Physical Sciences.  Course scheduling input is to be rotated yearly. 

SUPERVISORY RESPONSIBILITIES.  This position is a non-supervisory position.

QUALIFICATIONS.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE.  High School diploma or GED required.  One year certificate in secretarial/office management from accredited college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS.  Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to students, faculty, staff and members of the public.

MATHEMATICAL SKILLS.  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY.  Ability to define problems, collect date, establish facts and draw valid conclusions.  Ability to presents facts to faculty for departmental response.  Ability to deal with a variety of information presented in oral or written formats.  Ability to deal with non-verbal behavior in assisting with problem resolution.

CERTIFICATES, LICENSES, REGISTRATIONS.  None required.

OTHER SKILLS AND ABILITIES.  Ability to effectively communicate orally (in person and by telephone) and in writing; ability to effectively operate a computer (prefer Microsoft Word, Excel,  Access, e-mail and internet skills); ability to use (or quickly learn) the Purchase Order, Student Data and other software systems; ability to effectively use a variety of office machines (such as adding machines, fax, multi-line telephones, etc.); ability to multi-task, yet maintain close attention to detail and timeliness of work production; ability to maintain highest level of confidentiality; and ability to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, and members of the public).

PHYSICAL DEMANDS.   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel or use a computer keyboard; and talk or hear including the use of a telephone.  The employee frequently is required to stand; walk; reach with hands and arms; and stoop, or kneel.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the office work environment is usually moderate with frequent occasions of multiple conversations in process.

  Part-time Library Clerk

SUMMARY

Sorts, shelves, and issues and receives library materials and provides general library and reference assistance by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES.  This is a position with limited supervision of student employees.

QUALIFICATIONS. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE.  High school diploma or general education degree (GED) required.  Prefer two years of college.  Prefer knowledge and experience with basic office equipment.  Strongly prefer prior experience working in a library. 

LANGUAGE SKILLS.  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, employee handbooks, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS.  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY.  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES.  Working knowledge of Microsoft Office computer software and the ability to learn library specific software.

CERTIFICATES, LICENSES, REGISTRATIONS.  None required.

PHYSICAL DEMANDS.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle,  feel including the use of a computer keyboard; reach with hands and arms; and talk or hear (including the use of a telephone).  The employee is occasionally required to stand; walk; and stoop, kneel, or crouch.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

  Coordinator Athletic Facilities Operations

General Statement of Job

The Coordinator of Athletic Facilities Operations coordinates scheduling and logistics in all athletic facilities (Leggett & Platt Athletic Center, Fred G. Hughes Stadium, Young Gym, North End Zone Facility, Warren Turner Field, Softball Complex, Hal Bodon Field) for sports or other entertainment events by performing the following duties:

Specific Duties and Responsibilities

Supervisor of the Athletic Facility Caretaker

Responsible for coordinating weekly duties, managing time sheets, supervising and inspecting facility projects, and establishing and maintaining budgetary guidelines. Work requires close interaction with coaches, department heads, media representatives, outside constituents and other appropriate personnel. Duties are performed with considerable independence within specific parameters under the general supervision of the Assistant Athletic Director's office. Work is reviewed in progress and upon completion by the athletic department.

Essential Duties:

Schedules & Coordinates activities (including practices, outside events, contests and internal events) in the Young Gym and Leggett and Platt Athletic Center, the Softball Complex, MSSU Cross Country Course, Hal Bodon Field and Fred G. Hughes Stadium, including all aspects of the Robert W. Plaster Sports Complex.

Assists where assigned in coordination, planning and execution of athletic department’s single largest fund-raiser, SouthernFest (Lion Pride Dinner/Auction and Rod Smith Golf Tournament).

Serves as game day administrator for all assigned home events including security, officials, facility operations, parking, schedule coordination and other duties as necessary.

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Actively seek and negotiate contract rentals and research appropriate market potential for rental opportunities.

Analyze potential facility improvement solutions.

Have working knowledge of basic contractual law concepts and NCAA facility regulations (including basketball charging lane, 3-point lines, court regulations, football field dimensions, soccer field line rules, and volleyball court line rules).

Work hand-in-hand with Director of Ticketing Operations and Event Management to manage all ticketing distribution.

Participate in weekly athletic administration discussions.

Understand of all NCAA, MIAA, and MSSU regulations and the ability to work within the perimeters.

Oversees maintenance concerns and coordination for all athletic facilities.

Successfully works with diverse populations.

Performs other related duties as required.

Education, Experience, and Licenses

Bachelor's degree from accredited four-year college or university preferred.

Two or more years related experience and/or training; or an equivalent combination of education and experience. 

CPR certification required. Current valid Driver's License and the ability to meet university insurance requirements for driving university vehicles.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms (including the use of a computer keyboard); and talk or hear (including the use of a telephone). The employee frequently is required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 50 pounds. The employee must be able to work long hours of a high physical demand during game days. Specific vision abilities required by this job include close vision, distance vision, color perception, peripheral vision, depth perception, texture perception, and ability to adjust focus. Requires the ability to smell.

While performing the duties of this job, the employee is occasionally exposed to high, precarious places; extreme weather conditions while working outside athletic events; and risk of electrical shock.  The noise level in the work environment is usually loud.

NOTICE : The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

  Head Softball Coach

SUMMARY

Plans and directs recruitment, training and performance of players for softball team by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES.   

QUALIFICATIONS.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE.  Bachelor's degree (B. A. or B. S.) from accredited four-year college or university is required.  Master's degree (M. A. or M. S.) and collegiate coaching experience preferred.

LANGUAGE SKILLS.  Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or NCAA and NAIA regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of media, administrators, faculty, staff, students, public groups and/or Board of Regents.

MATHEMATICAL SKILLS.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY.  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS.  Valid driver's license and ability to meet college's insurance requirements for driving college vehicles.

OTHER SKILLS AND ABILITIES.  Ability to travel extensively by car or plane including at night and on weekends.  Ability to effectively use a personal computer including Microsoft Office software.  Ability to organize, prioritize, and carry out multiple tasks within time constraints.  Must be able to maintain highest level of confidentiality in accordance with the Family Educational Rights and Privacy Act (FERPA). 

PHYSICAL DEMANDS.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk (including on uneven ground), and talk or hear including the use of a telephone.  The employee frequently is required to use hands to finger, handle, feel including the use of a computer keyboard; and reach with hands and arms.  The employee is occasionally required to sit and stoop, kneel, crouch, crawl or climb or balance.  The employee must frequently lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to outside weather conditions.  The noise level in the office work environment is usually moderate.  During game conditions, the noise level is often loud.

 

 

 










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