Skip to main content

Job Descriptions

Human Resources Department

 

 

Administrative Assistant - Communication  Department 

SUMMARY

Responsibilities include production of all documents necessary to keep Faculty advised of student, course, and scheduling activity, assisting with the activities of the various sections of the department which are:  Missouri Southern Television (KGCS), the classical radio station (88.7KXMS/Fine Arts Radio International), the college newspaper (The Chart), the magazine (Crossroads: The Magazine), and the debate program.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

For the Entire Department

Create and maintain web pages for communications.

Manage Department Head’s calendar and independently schedule appointments

Serve as receptionist for department by telephone and in person

Arrange programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget

Take and prepare departmental meeting minutes

Prepare confidential correspondence, reports, and other complex documents

Enroll and update student records on Native Banner.

Use computer applications for performance awards, ordering supplies, purchase orders, budget information, major & minor information, for department head.

Responsible for check requests, deposits, inventory of and ordering supplies.

Duplicating requests, copying & stapling as needed.

Maintain and update Excel files on majors, minors, advisors twice a semester.

Screen incoming calls and correspondence and respond independently when possible

Maintain all files.

Type contracts for adjunct faculty and overload faculty each semester.

Enter class schedule into Banner for communications each semester.

Order textbooks each semester and update textbook master list.

Create faculty schedule cards each semester.

Distribute, collect and organize rosters and grade books each semester.

Duplicate faculty grade books each semester for delivery to dean's office in July.

Organize and distribute Idea Evaluation forms each semester.

Maintain and update department syllabi.

Maintain and update department alumni files.

Maintain and update department current student files.

Verify faculty expense reports for travel reimbursement.

Use Banner Reports to produce current lists of majors, minors, advisee, and various other lists.

Assist/train faculty in computer usage.

Scan text and pictures for faculty as needed.

Maintain files for students enrolled in Internships and update master Internship list

Produce major, minor, General Education check sheets for  faculty and students for each major (we have seven majors and three minors) and keep updated to the current catalog.

Proofread materials for faculty and staff.

Type, duplicate, and staple exams, etc. for faculty.

Type, update, and current yearly Vitas for full time and part time faculty.

Type and duplicate new syllabi and materials for academic policies for each new catalog.

Update department catalog material for Public Information.

Maintain a waiting list of students for closed classes each semester.

Maintain files, make reservations, schedule appointments for applicants for new faculty or staff positions.

Book Conference Room and Computer Lab for Faculty and student use

Maintain department roster of faculty and staff.

Assist in student registration process

Maintain departmental bulletin boards

Collect, copy/deliver Student Worker and Student Help timesheets to Human Resources

 

Additional Duties For Missouri Southern Television

FAX weekly television schedule to the appropriate media.

Use Banner applications for ordering supplies, purchase orders for general manager.

 

Additional Duties For 88.7KXMS

Use Banner applications for ordering supplies, purchase orders for general manager.

 

Additional Duties For The Chart

Use computer mainframe applications for performance awards, ordering supplies, purchase orders for general manager.

 

Additional Duties For Crossroads:  The Magazine

Use computer mainframe applications for performance awards, ordering supplies, purchase orders for general manager.

 

Additional Duties For the Debate Program

 

Verify cash advance with expense report for the debate team trips.

Use Banner applications for performance awards, ordering supplies, purchase orders for general manager.

 

SUPERVISORY RESPONSIBILITIES.  This position is responsible for recruiting, training and supervising of student workers. 

 

QUALIFICATIONS.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE.  High School diploma or GED required.  One year certificate in secretarial/office management from accredited college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.

 

LANGUAGE SKILLS.  Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to students, faculty, staff and members of the public.

 

MATHEMATICAL SKILLS.  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 

REASONING ABILITY.  Ability to define problems, collect date, establish facts and draw valid conclusions.  Ability to presents facts to faculty for departmental response.  Ability to deal with a variety of information presented in oral or written formats.  Ability to deal with non-verbal behavior in assisting with problem resolution.

 

CERTIFICATES, LICENSES, REGISTRATIONS.  None required.

 

OTHER SKILLS AND ABILITIES.  Ability to effectively communicate orally (in person and by telephone) and in writing; ability to effectively operate a computer (prefer Microsoft Word, Excel,  Access, e-mail and internet skills); ability to use (or quickly learn) the Purchase Order, Student Data and other software systems; Must be well organized and able to prioritize work; ability to effectively use a variety of office machines (such as adding machines, fax, multi-line telephones, etc.); ability to multi-task, yet maintain close attention to detail and timeliness of work production; ability to work independently without close supervision; ability to maintain highest level of confidentiality and work in accordance with FERPA regulations; and ability to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, and members of the public).

 

PHYSICAL DEMANDS.   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel or use a computer keyboard; and talk or hear including the use of a telephone.  The employee frequently is required to stand; walk; reach with hands and arms; and stoop, or kneel.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the office work environment is usually moderate with frequent occasions of multiple conversations in process.

 Custodian 

SUMMARY   

Keeps University buildings in a clean and orderly condition, supports Special Event activities, and performs other assigned duties to support the operations of the Physical Plant and the University community by performing the following duties.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

 

Performs routine cleaning and maintenance functions in assigned area using departmental techniques and standards to include such tasks as:

 

Cleans and sanitizes restrooms daily: floors, fixtures, mirrors, doors, etc.  Replenish restroom supplies.  Dispose of trash.  Clean and sanitize showers weekly.

 

Cleans, vacuums, sweeps, dust-mops, wet-mops hallways, stairways, lounges, classrooms, computer rooms, labs, storage areas, entrances, entrance glass, offices, athletic surfaces and/or firing range according to MSSU custodial standards.

 

Strips, scrubs, applies floor finish, buffs, burnishs, refinishs hard surface floors and extract carpets according to MSSU custodial standards.

 

Re-lamps fluorescent and incandescent light fixtures and make minor repairs (tighten screws, lubricate doors, etc.).

 

Participates in projects and cleaning of apartments and dorms during breaks as directed  by supervisor.

 

Assists in moving furniture, supplies, and equipment as directed.

 

Sets-up, monitors, and cleans up after special events.  Works overtime when directed.

 

Maintains the outside entrances, walks and steps within 20 feet of the building.  This will include routine sweeping and snow/ice removal and spreading ice-melt when necessary. 

 

Cleans up cigarette butts and services cigarette urns and ashtrays outside of building.

 

Reports items that need repair (door, furniture, equipment, faucets, etc.).

Establishes and maintains a positive and cooperative working relationship with members of Physical Plant and campus community.

SUPERVISORY RESPONSIBILITIES.  This is a non-supervisory position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE.  High school graduate or GED preferred.  Previous experience in custodial or housekeeping services preferred.  Prior experience with vacuum cleaners, buffers, burnishers, wet/dry vacuums and other equipment a plus.

LANGUAGE SKILLS.  Ability to read procedure manuals, work orders, equipment operating instructions and general correspondence (ie: memos, letters, etc.).  Ability to effectively communicate with staff, students, administration and visitors.   Ability to read and accurately complete maintenance requests, time sheets, supply requests, etc.

MATHEMATICAL SKILLS.  Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.  Ability to perform these operations using units of American money and weight measurement, volume and distance.

REASONING ABILITY.  Ability to apply commons sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS.  None required

OTHER SKILLS AND ABILITIES.  Ability to effectively work both individually and as a member of a team in a service-oriented environment subject to frequently changing priorities.  Possess good problem-solving skills and sound judgment.  Ability to understand and apply University and Departmental policies and procedures.

PHYSICAL DEMANDS.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel; reach with hands and arms; and work on his or her feet for several hours at a time; bend, stoop, climb ladder/stairs and lift and/or move up to 50 lbs.  The employee is occasionally required to talk or hear including the use of telephone and 2 way radio; and work overhead, using a ladder.

 

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

WORK ENVIRONMENT.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

Typically the employee works indoors, in classroom, business office and athletic facility environments with a moderate noise level.  Occasionally the employee will be required to work outside the building in inclement weather cleaning entrances, shoveling snow, hauling trash or washing windows.

 

Director of Donor Relations

General Statement of Job

The Director of Donor Relations is a full time position responsible for and implementing a comprehensive donor relations and stewardship program to promote interaction with and recognition of donors at all levels to support fundraising goals.

 

Specific Duties and Responsibilities

Essential Duties:

Develops and implements a master stewardship plan and schedule including coordinating and implementing acknowledgements, recognition, donor relations and stewardship programs, and events and activities for donors to Missouri Southern. 

Manages stewardship plans and activities for giving societies (i.e., Lantern Society and Legacy Club), including donor recognition/stewardship events, donor wall, publicity plans, and customized reporting of gift impact.

Provides support to the Office of Development and Alumni Relations and other constituent fundraisers by assuming primary responsibility for donor recognition by preparing and ordering signage, plaques, proclamations, etc.

Coordinates benefactor events, overseeing all aspects of event execution. This includes guest lists, invitations, selection of venues, and general event oversight for events such as the Lantern Society Dinner, President’s Football Game Day receptions and an appreciation event for scholarship donors and recipients.

Works with University Relations and Marketing to develop publications and materials in support of stewardship initiatives such as the annual report, brochures, and newsletters.

Maintains contact with contributors and family members who have established endowment funds, notifying them of fund values and appropriate outcomes.

*Plans and executes President’s Socials, exclusive donor events hosted at selected donors’ homes, and other events designed to raise the profile of the University to targeted segments of prospects and/or donors including but not limited to Council of Strategic Advisors events, Commencement and Foundation Board lunches, and Good Morning Joplin breakfast.

 

Implements and oversees domestic donor travel program.

 

Notification of Development staff of potential stewardship opportunities, including significant news and noteworthy accomplishments or significant events in donors’ lives.

 

Works with Development staff in finalizing, and maintaining scholarship agreements in an effort to meet donors’ intentions and University needs.

Works closely with donors, financial aid, and departments to award scholarships. Includes serving as liaison for the Office of Development on the Scholarship Committee.

Manages memorials and the receiving of memorial donations, including acknowledgment lists and gift agreements with memorial contacts.

Regional travel and attendance at evening and/or weekend activities will be required.

Other duties as assigned.

Education, Experience, and Licenses

 

Bachelor’s degree from accredited college or university is required.

Two years employment experience in higher education and/or development setting preferred.

 

Knowledge, Skills, and Abilities

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Physical Demands/Work Environment

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is frequently required to walk. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include color and texture perception, as well as the ability to adjust focus.

The noise level in the work environment is usually moderate.

Director of Leadership Annual Giving

General Statement of Job

The Director of Leadership Annual Giving is a full time position.  Reporting to the Associate Vice President for Development, this position will support Missouri Southern’s annual giving program by identifying, cultivating and soliciting prospects with the capacity to make contributions between $1,000 and $5,000 annually.

 

Specific Duties and Responsibilities

Essential Duties:

Identify, cultivate and solicit gift prospects with the capacity to make contributions between $1,000 and $5,000 annually by:

Work collaboratively with the Development Office and Alumni Office personnel to graduate supporters through the development pipeline from annual giving, to Leadership annual giving, to major gifts.

Maintain clear communication within CRM software and with appropriate staff on outcomes of solicitations and visits.

Work in concert with Development Office personnel and the Director of Donor Relations to effectively execute stewardship activities designed to enhance the relationship between donors and the University.

Assist in writing, editing and design of various donor correspondence pieces including appeals and acknowledgements.

Regional travel and attendance at evening and/or weekend activities will be required.

Other duties as assigned.

Education, Experience, and Licenses

 

Bachelor’s degree from accredited college or university is required.

Two years employment experience in higher education and/or development setting preferred.

 

Knowledge, Skills, and Abilities

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Physical Demands/Work Environment

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is frequently required to walk. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include color and texture perception, as well as the ability to adjust focus.

The noise level in the work environment is usually moderate.

 

Library Director

Definition:  The Library Director is a twelve month, tenure-track, and professional librarian position with faculty rank reporting to the Provost/Vice President for Academic Affairs whose responsibilities include planning, administration, and oversight of all library operations.

 

Qualifications: 

 

Responsibilities: 

 

#gomoso

©