Dual Credit/Dual Enrollment

High School Coordinator Checklist

Dual Credit and Dual Enrollment

Pre-Enrollment • Post-Enrollment End of Course

Please use the following checklists as a guide to guarantee all appropriate actions have been taken in order to ensure student enrollment and registration has occurred for the dual credit course(s) you are offering, and to ensure your students receive University credit for the course(s) in which they enrolled.  All items can be found on our website and should be sent to the MSSU Office of Academic Outreach.  Mailed copies are acceptable; however, electronic copies or faxes are preferred.

High School DC Coordinator:  PRE-ENROLLMENT

  • Schedule any desired Academic Outreach high school visits for the upcoming academic year:
    • Application/registration guidance and educational presentation for your students
    • Lion Card and T-shirt delivery
    • Educational presentations about dual credit/dual enrollment for parents/students (e.g., college fair night, parent night, etc.)
  • Submit the Intent to Offer form by March 1st annually for all courses being offered for the subsequent academic year.
  • Submit Course Approval and Instructor Approval Forms as necessary.
  • Work directly with the MSSU Bookstore and the high school instructor to determine a textbook adoption and delivery plan. Inform the Office of Academic Outreach of the plan.
  • Provide the course registration numbers (CRN) and names of the courses for the students when completing the registration paperwork. Course offerings by school can be found online at http://www.mssu.edu/academics/dual-credit/courses.php.
  • Assign and communicate a deadline for dual credit/dual enrollment paperwork for students. Recommended deadlines for students are earlier than the set deadlines and are as follows:
    • For dual credit courses being taught by a high school instructor at the high school campus 
      • Fall & Yearlong Courses
        • Student Deadline - End of the first full week of high school classes in the Fall
        • MSSU Deadline – End of the third week of classes at MSSU in the Fall semester
      • Spring Courses
        • Student Deadline - End of the first full week of high school classes in the Spring
        • MSSU Deadline - End of the third week of classes at MSSU in the Spring semester
    • For dual credit/dual enrollment courses being taught by a University instructor online or at the MSSU campus
      • Fall Courses
        • Student Deadline - April 15th
        • MSSU Enrollment Begins Around – May 1st
      • Spring Courses
        • Student Deadline – November 1st
        • MSSU Enrollment Begins Around - November 15th
      • Summer Courses
        • Student Deadline - April 15th
        • MSSU Enrollment Begins Around – May 1st
  • Using DualEnroll.com complete the following steps for the applicants at your school:
    • Upload copies of most recent high schools transcripts

    • Upload copies of test scores (if a test score is required for desired coursework)

    • Send reminders to parents when necessary for parent/guardian consent

    • Approve or deny student requests for courses

  • Outside of the DualEnroll.com system, you may need to aid in the completion and submission of the following items for the applicants at your school:
    • FERPA waivers (if applicable)
    • Formal Letters of Recommendation (if applicable)
    • Other items as needed
    • MSSU strongly encourages you to keep copies of all paperwork on file at your institution
  • Serve as a liaison between the Office of Academic Outreach and the high school instructor when necessary to ensure timely cooperation and exchange of information.
  • Serve as a liaison between the Office of Academic Outreach and the students when necessary to ensure timely cooperation and exchange of information.
  • If you plan to offer online courses that students could work on during the high school day, check the Software/Hardware Requirements to ensure your school’s compatibility.  Requirements are available from the Office of Academic Outreach, Office of Distance Learning, or the Dual Credit/Dual Enrollment Handbook.

High School DC Coordinator Checklist: POST-ENROLLMENT

  • Familiarize yourself with the policies and procedures that affect you as a dual credit partner in the state of Missouri.
  • Encourage high school instructors to check their class rosters through LioNet regularly for accuracy.  Students not on the class roster by the fourth Friday of classes (based on the MSSU academic calendar) will not be given University credit for the course.  Notifications of inaccuracies should be sent to the Office of Academic Outreach immediately for reconciliation.
  • Remind students of important deadlines, especially as it relates to refunds, bill payments, and course withdrawals. 
  • Process course withdrawals as necessary, and use the MSSU course withdrawal form.

High School DC Coordinator:  END OF COURSE

  • Either you or an administrator from your school will complete the end of course surveys with the students in your dual credit courses and send the completed surveys back to MSSU.
  • Remind instructors to submit grades through LioNet at the end of the course. If the MSSU deadline cannot be met, an excel grade sheet will be emailed to the instructor. Have the instructors complete and return the end of course grade sheet within 48 hours of the final exam.
  • Work directly with the MSSU Bookstore and the high school instructor to collect and return textbooks. Inform the Office of Academic Outreach of this plan.
  • Conduct other program surveys and evaluations as necessary.
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